New year, new rules: What to know about IRS changes taking effect this month

January 08, 2026 | by Atherton & Associates, LLP

Happy 2026! Let’s take a look at the practical considerations the new year brings. The IRS and Congress have enacted tax law changes and regulatory updates that take effect this month and will impact individual taxpayers, employers, retirement plan sponsors, and businesses of all sizes. From tax filing to retirement planning, here are a few key things you should know about what’s new this year:

1. Inflation adjustments and key tax amounts

The IRS makes yearly adjusts to tax rates, deduction amounts, and threshold to account for the effects of inflation. For the 2026 tax year (reflected on the returns you’ll file in 2027), notable changes include these items:

  • Standard deduction increases: The standard deduction for 2026 increases to $16,100 for single filers and $32,200 for married couples filing jointly.
  • Tax bracket thresholds: Adjusted income brackets help taxpayers keep more income out of higher tax rates, though the top marginal rate remains 37%.
  • Alternative minimum tax (amt) exemptions: AMT exemption amounts are also updated, potentially reducing AMT exposure for many taxpayers.
  • Other adjustments: Limits for benefits like healthcare flexible spending accounts, foreign earned income exclusion, and gift tax exclusions have also been increased to offset inflation. Find details here.

These changes all have an impact on various aspects of tax planning, including withholding estimation, year-end deduction planning, and quarterly estimated payments. Need help? Reach out to our team.

2. Mandatory Roth catch-up rules for retirement plans

One of the most impactful regulatory developments for employers and retirement plan participants is the SECURE 2.0 Act catch-up contribution rules. Here’s a synopsis of changes beginning in 2026:

Most of the SECURE 2.0 catchup rules stay the same (age 50+ catchups and the higher super catchups at ages 6063), but highearning participants will generally be required to make their catchup contributions on a Roth (aftertax) basis instead of pretax. The key change is how catchups are taxed for certain workers, not whether catchups are allowed.

Starting with plan years beginning after December 31, 2025, any participant age 50 or older who had prioryear FICA wages above an indexed threshold (around $150,000 for 2026) with the same employer must make all 401(k), 403(b), or governmental 457(b) catchup contributions under Roth rules. This applies to age50+ and age 6063 super catchup contributions in 401(k), 403(b), and governmental 457(b) plans, but not to SIMPLE IRAs or to special “servicebased 403(b) and 457(b) catchups.

Effect on employers and plan design

If a plan does not offer a designated Roth option and has participants who would be subject to the Rothonly rule, the plan will effectively be unable to accept those participants catchup contributions unless the sponsor adds a Roth feature.?

What doesn’t change in 2026

Agebased eligibility remains: workers can still make catchups starting the year they turn 50, and plans may still offer higher super catchup limits for ages 6063, subject to annual IRS dollar limits. Participants under the wage threshold may continue to choose pretax or Roth catchups (if the plan allows both), just as before; the new rule only forces Roth treatment for the higherearning group.

Plan sponsors should adjust their payroll systems and plan documents to reflect these requirements and communicate the changes to participants as early as possible.

3. Higher reporting thresholds for miscellaneous forms

As part of broader tax reform, the IRS has increased reporting thresholds for certain informational returns. Starting January 1, Form 1099-MISC and 1099-NEC reporting thresholds will increase to $2,000 (up from $600). This means fewer small payments will trigger reporting requirements, easing compliance for many small businesses and payors.

It’s important to note, however, that while IRS reporting requirements change, the law still requires taxpayers to report all taxable income, even if they don’t receive a 1099 form.

 4. New 1% remittance tax on certain transfers

Under new legislation called the “One Big Beautiful Bill,” a 1% excise tax will apply to certain remittance transfers to foreign countries starting January 1. A remittance transfer is an electronic money transfer, often by migrant workers, from their country of residence to family or individuals in another country. These are also commonly referred to as international money transfers or international wires.

This excise tax is assessed on electronic transfers of funds for personal, family, or household purposes. Financial institutions and remittance providers will be responsible for collecting, depositing, and reporting this tax to the IRS. Businesses and individuals who regularly send remittances will be wise to consult professional tax advisors to understand compliance obligations and potential planning strategies.

5. Planning tactics for individuals and businesses

For individual taxpayers:

  • Review your tax withholdings and estimated payments in light of the higher standard deductions and tax bracket changes taking effect in 2026.
  • Adjust your retirement contributions, considering Roth catch-up rules.
  • Track all your income sources, even if they’re not reported on a 1099, to account for increased 1099 reporting thresholds.

For employers and plan sponsors:

  • Update payroll and human resources systems to reflect Roth catch-up rules and other SECURE 2.0 requirements.
  • Communicate retirement plan changes and eligibility thresholds to employees.
  • Ensure accurate reporting and withholding systems for remittance tax and other new compliance requirements.

For Businesses:

  • Assess how 1099 reporting threshold increases affect accounts payable and vendor management.
  • Adjust your internal tax reporting practices to align with updated IRS filing thresholds. Call on our team to help you.

6. Get a jump on 2026 filings

Because these changes and regulatory updates will affect the tax preparation process and timelines, the IRS is encouraging taxpayers to get an early start on preparing for the 2026 filing season. (After taking care of 2025, of course.) Reach out to our staff after this year’s April filing deadline to plan and prepare early for next year. Knowing how 2026 changes will impact you and planning accordingly will reduce surprises during the next filing cycle. Our team is here to help!

Nothing is permanent, except change

The IRS changes effective January 2026 bring a mix of inflation adjustments, structural tax law reforms, and regulatory updates that will impact both individuals and businesses. Given the scope of these changes—including mandatory Roth catch-up contributions, higher informational reporting thresholds, and a new remittance tax—early planning is essential. Partnering with our team can help you navigate these updates, identify opportunities, and stay compliant. If you have questions about how any of these updates affect your specific situation, reach out to us.

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Reading Between the Lines: Unlocking Secrets in the Balance Sheet

December 15, 2025 | by Atherton & Associates, LLP

Core Components of the Balance Sheet: Assets, Liabilities and Equity

A company’s balance sheet is a powerful financial snapshot that unveils what a business owns, what it owes, and the net worth left for its owners. Understanding the balance sheet is essential for investors, managers, and stakeholders to grasp a company’s financial health and make informed decisions.

Here are the core components of the balance sheet:

Assets: What a Company Owns

Assets are resources a company owns and controls that have economic value. They can be tangible, such as cash, accounts receivable, inventory, and property or intangible like patents and trademarks. The total assets represent everything owned by the company that can be used to generate revenue or be converted to cash flow.

Assets are typically divided into two categories:

  • Current assets (cash, accounts receivable, inventory): These can be converted into cash within a year and show how much short-term flexibility the company has.
  • Non-current assets (property, equipment, intangible assets): These represent long-term investments (held beyond a year) that support operations and growth.

 

Liabilities: What a Company Owes

Liabilities are financial obligations and debts a company must pay to outsiders, such as creditors, suppliers, and tax authorities. Liabilities reflect the company’s obligations and cash outflows needed to sustain operations.

Liabilities are grouped by timeline:

  • Current liabilities (accounts payable, short-term loans): These are due within one year and show immediate financial obligations.
  • Long-term liabilities (bonds, leases, pension obligations): These reflect commitments extending beyond a year and highlight how much the business depends on debt to finance operations and growth.

Equity: What’s Left for Owners

Equity is what remains after subtracting liabilities from assets — it’s essentially the shareholders’ claim on the business resources. Equity shows whether a company is truly creating value. Positive equity often suggests financial health and lower risk, while negative equity can flag potential financial distress.

It includes:

  • Contributed capital: Money invested by owners or shareholders.
  • Retained earnings: Profits reinvested into the business rather than distributed as dividends.

Final Thoughts

The balance sheet is one of the three core financial statements, yet it’s often overlooked in favor of the income statement. While the income statement shows performance over time, the balance sheet provides a snapshot of a company’s financial position at a specific moment.

A company’s balance sheet is more than just numbers—it’s a story of where it’s been, where it stands, and where it’s headed. By understanding its three main components — assets, liabilities, and equity—you can see not just where a business stands, but also how healthy and resilient it really is.

From the Office of Bhavshriya Saini, Tax Associate

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Year-End Individual Tax Planning: Strategies to Maximize Deductions in 2025

December 08, 2025 | by Atherton & Associates, LLP

Individual Tax Saving Strategies

As the calendar year draws to a close, now is the time to take a proactive look at your finances and explore ways to reduce your tax liability. By leveraging available deductions, contributing to retirement accounts, and strategically managing the timing of income and expenses, you can lower your taxable income and keep more of what you earn.

Maximize Retirement Contributions

Contributing to retirement accounts is one of the most effective ways to reduce your taxable income—and the IRS gives you incentives to do it.

  • 401(k) and 403(b) Plans (Employer-Sponsored) – These contributions are made pre-tax, which means they reduce your taxable income for the year. If you haven’t maxed out yet, consider increasing your paycheck contributions before year-end.

o   2025 Contributions Limit: $23,000

o   Catch-Up (Age 50+): Additional $7,500

o   Deadline: Contributions made via payroll deduction by December 31

  • Traditional IRA

o   2025 Contributions Limit: $7,000 (or $8,000 if age 50+)

o   Tax Benefit: Contributions may be deductible depending on your income and access to a workplace retirement plan

o   Deadline: You have until April 15, 2026, but contributing before year-end can help with immediate tax planning.

 

Make Charitable Donations

If you itemize deductions, charitable contributions can be a powerful way to reduce your taxable income.

  • How to Maximize the Deduction:

o   Donate to IRS-qualified charities by December 31.

o   Keep documentation for all gifts (receipts, letters of acknowledgment).

o   Consider donating appreciated stock or assets. This allows you to avoid capital gains taxes and still deduct the full market value of the asset.

 

Time Income and Expenses Strategically

If you have control over when you receive income or pay expenses —such as through a side business — you may be able to shift taxable income to the most advantageous year. This strategy works best when income varies year-to-year or you’re close to a deduction threshold (e.g., medical expenses exceeding 7.5% of adjusted gross income).

  • Strategies:

o   Defer income: Delay invoicing or payment collection until January if you expect to be in a lower tax bracket this year.

o   Accelerate deductions: Pay deductible expenses now (like medical bills, property taxes, or mortgage interest) to claim them in 2025.

Harvest Capital Losses

If you have investments in a taxable account that have lost value, consider selling them to offset capital gains elsewhere in your portfolio. Be mindful of the wash-sale rule, which disallows a loss if you repurchase the same or similar security within 30 days.

  • Tax-Loss Harvesting Benefits:

o   Offsets current capital gains, reducing your tax liability.

o   Up to $3,000 of net capital losses can be deducted against ordinary income.

o    Unused losses can be carried forward to future tax years.

Use Up Flexible Spending Accounts (FSAs)

If you have a health or dependent care FSA through your employer, use any remaining funds before year-end to avoid losing them.

  • Tips:

o   Schedule medical, dental, or vision appointments now.

o   Buy eligible items like prescriptions, glasses, or first-aid supplies.

 

Consider Education and Health-Related Deductions

If you’re paying for education or managing high healthcare costs, you may qualify for additional savings.

  •  Education Credits:

o   Lifetime Learning Credit or American Opportunity Tax Credit may apply if you or a dependent is enrolled in eligible courses.

o   Make tuition payments before year-end to claim the deduction for 2025.

  • Medical Deductions:

o   If unreimbursed medical expenses exceed 7.5% of your AGI, the amount above that threshold may be deductible.

o   Consider bundling procedures or payments into one tax year to surpass the threshold.

Gift Strategically

Want to give money to family members or others? Take advantage of the annual gift tax exclusion. Consider gifting appreciated assets to individuals in lower tax brackets—they may pay no capital gains tax when selling.

  • 2025 Limit: $19,000 per recipient ($38,000 per couple)
  • Gifts within this limit are not taxable and do not require a gift tax return

Final Thoughts

Year-end tax planning is about more than checking boxes—it’s about making strategic financial decisions that help you maximize savings, minimize taxes, and set yourself up for success in the year ahead.

By contributing to retirement accounts, timing your income and expenses, donating to charity, and taking advantage of available credits, you can significantly reduce your 2025 tax bill. But the key is to act before December 31—many of these strategies are time-sensitive.

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How to Maximize Your Retirement Contributions Before Year-End: A Tax-Saving Opportunity

December 01, 2025 | by Atherton & Associates, LLP

End-of-Year Retirement Planning: Maximizing Contributions Before December 31

As the end of the year approaches, one of the most financially impactful actions you can take is often overlooked: maximizing your retirement contributions before December 31.

Making last-minute contributions to retirement accounts such as a 401(k), Traditional IRA, or other qualified plans can significantly reduce your taxable income, boost long-term savings, and take advantage of valuable tax benefits. Here’s how you can make the most of this year-end tax-saving opportunity.

Why Contribute Before Year-End?

  1. Reduce Your Taxable Income: An immediate benefit of contributing to a retirement account—like a Traditional 401(k) or IRA—is the ability to lower your taxable income.
  2. Take Advantage of Annual Contribution Limits: Retirement accounts have annual contribution limits set by the IRS. If you don’t use your limit by the deadline, you lose that opportunity forever. Making year-end contributions helps you take full advantage of your allowable limits.

Types of Retirement Accounts to Consider

1.  401(k) or 403(b) Plans (Employer-Sponsored)

  • Deadline: Contributions must be made through payroll by December 31.
  • Tax benefit: Contributions are made pre-tax, reducing your taxable income.
  • Employer match: If your employer offers a match, contribute enough to get the full benefit—don’t leave free money on the table.

2.  Traditional IRA

  • Deadline: You have until the tax filing deadline (April 15, 2026) to make 2025 contributions but contributing before year-end locks in savings early.
  • Tax benefit: Contributions may be fully or partially deductible, depending on your income and whether you’re covered by a workplace retirement plan.

3.  Roth IRA

  • Deadline: Same as Traditional IRA (April 15, 2026) but contributing before year-end locks in savings early.
  • Tax benefit: No immediate deduction, but qualified withdrawals are tax-free in retirement.
  • Income limits: Contribution eligibility phases out at higher income levels.

4.  SEP IRA (for self-employed individuals)

  • Deadline: Can be opened and funded up to the tax-filing deadline, including extensions.
  • Tax benefit: Contributions are tax-deductible and limits are much higher (up to 25% of compensation or $70,000 for 2025, whichever is less).

Steps to Maximize Year-End Contributions

1.  Check Your Year-to-Date Contributions: Review your pay stubs or retirement account statements to see how much you’ve contributed so far in 2025. This helps determine how much more room you have under IRS limits.

2.  Adjust Payroll Contributions (401(k)): If you’re not on track to max out your 401(k), consider increasing your contribution rate for your final paychecks of the year.

3.  Make IRA Contributions: If you haven’t yet contributed to an IRA, or haven’t hit the limit, you can still contribute for 2025. Remember, income limits may affect deductibility or eligibility.

4.  Don’t Forget Catch-Up Contributions: If you’re age 50 or older, you’re eligible for additional “catch-up” contributions. This is a great way to supercharge your savings while reducing your taxable income.

5.  Consider a Roth Conversion: If you’re in a lower tax bracket this year, this might be a strategic time to convert a Traditional IRA to a Roth IRA. You’ll pay taxes on the converted amount now but enjoy tax-free withdrawals later—potentially a smart long-term move.

6.  Coordinate with a Tax or Financial Advisor: A financial advisor or CPA can help you:

  • Optimize the mix of Traditional vs. Roth contributions
  • Ensure you don’t exceed IRS limits
  • Identify other tax-saving opportunities before year-end

Final Thoughts

Maximizing your retirement contributions before year-end is a smart, strategic move that can benefit you both now and in the future.

Now is the time to act—check your year-to-date contributions, adjust your savings strategy if needed, and talk to a financial or tax advisor to make sure you’re on track. A few smart decisions today can set you up for a stronger financial future tomorrow.

Written by Michelle Ulm, CPA, Tax Manager

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From holiday rush to year-round growth: turn seasonal shoppers into loyal customers

November 24, 2025 | by Atherton & Associates, LLP

It’s that time of year again.

For business owners, the holiday season isn’t just a revenue sprint – it’s a rare moment of widespread buying momentum and a chance to spark relationships that last into the new year.

So the real question isn’t just, “How do I get more sales this holiday?” It’s, “How do I turn these one-time shoppers into long-term customers?”

Let’s talk about how to make the most of the surge; not just for short-term gains, but for sustainable growth.

Start with the holiday shopper mindset

Holiday shoppers are buying for others, juggling responsibilities, and drowning in marketing. They’re primed to buy, but overwhelmed.

Understanding that tension is key. Once you see where your customer is mentally, you can tailor your experience to help them, not just sell to them.

They want convenience, which means fast checkout, clear return policies, prominent “ship by” dates on product pages, gift receipt options, and intuitive online navigation. They also want ideas. Curated gift guides, themed bundles, and last-minute solutions turn your store into a shortcut instead of another decision to stress over.

Rethink your promotions

Everyone’s running a sale in November and December. The real challenge is standing out when every inbox and feed is full of “20% off.”

Instead of defaulting to discounts, focus on positioning. Your customers likely have a dozen people to buy for, and they don’t know what to get for most of them. If you can make the decision easier, you’re already ahead.

Frame your offers with intent. “Gifts for people who have everything.” “Client-ready gifts.” “Cozy picks for cold nights.” Specificity feels thoughtful and shows you’ve done some of the thinking for them. It also helps with SEO.

This applies beyond retail. A wine bar might offer Holiday Pairing Flights. A restaurant could promote Takeout Bundles for Overwhelmed Hosts. A spa might sell Last-Minute Gift Cards with bonus perks for January. If your offer fits into their life, it’s more likely to resonate and convert.

Storytelling helps, too. When someone buys a gift, they want the meaning behind it. Maybe your candles are hand-poured by local makers. Maybe your gift boxes support a mission. Give people something to pass along – not just a product, but a story.

And test your language. Small shifts, like “exclusive” vs. “limited,” or “for the foodie in your life” vs. “for someone who has everything,”  can change results. Run variations and watch what lands.

Show up across channels – not just one

Your customers aren’t shopping in a straight line. Some are scrolling social media in line at the airport. Others are checking email after the kids are asleep. Some still want to browse in-store with a coffee in hand.

If your holiday strategy leans too heavily on one channel, you’re missing out.

Now’s the time to go multi-channel – but with focus. Show up where your best-fit customers already spend time, and make it easy to act from there.

That could mean email campaigns with curated guides, social ads highlighting local pickup or last-minute deals, or SMS reminders about shipping cutoffs.

If you have a physical location, make it part of the experience. Host a pop-up. Offer late shopping hours. Mirror your digital messaging in signage and store displays to reinforce the story across touchpoints.

Local visibility also matters. Join a neighborhood holiday guide. Partner with nearby businesses for giveaways. Sponsor a seasonal event. During the holidays, proximity becomes a competitive advantage.

The goal isn’t to be everywhere. It’s to be visible, helpful, and consistent – wherever your customers are already paying attention.

Get them in the door – and keep them there

Once you’ve got their attention, make it easy to act. That means removing friction and adding just the right amount of urgency.

Online, that might look like:

  • Limited-time bundles that combine top-selling items at a slight discount, so customers feel like they’re getting value without having to piece it together themselves.
  • Clear shipping deadlines with a countdown or “Order by Friday for Christmas delivery” messaging.
  • Gift-ready packaging and add-ons like handwritten notes, gift receipts, or pre-selected gift tags.
  • Cart-abandonment prompts that remind shoppers of what they were browsing, with gentle nudges like, “Still deciding? Here’s a free upgrade for gift wrap.”

In-store, shift from transactions to experiences. Create moments worth showing up for, like a holiday open house, a wrapping station, or loyalty-member shopping hours. Set up grab-and-go gift displays to ease decision fatigue.

And for businesses outside of traditional retail, think about what you can offer that fits into your customer’s holiday reality. You might offer group-friendly gift cards or packages for corporate gifting, white elephant parties, or teachers’ gifts. Promote holiday survival kits like “midweek meal bundles” for busy families or “stress reduction packages” with massage gift cards. Also, emphasize last-minute ease, like digital gift cards and easy pickup options.

Convert one-time buyers into year-round customers

A holiday sale is great. But a holiday sale that turns into repeat business is where your margin really grows.

To keep customers coming back, think about what happens after the purchase.

Do they get a standard order confirmation and then nothing else? Or do they get a follow-up that feels personal? A quick thank-you email, a note that says, “We hope they loved it – here’s something for you, too,” or even a small surprise in the package itself can make a lasting impression.

Then, give them a reason to return. That might mean:

  • A bounce-back offer tucked into the package,
  • A January-only promo code to ease the post-holiday slump, or
  • Early access to new products or seasonal launches.

Gift cards can also bring people back. A “Buy $100, get $20 for yourself” promotion not only drives purchases now – it drives traffic next month.

Also, think about referrals. If you can make it easy and rewarding to refer someone (especially in January, when the buzz dies down), you turn a single purchase into a small network.

Remember: customer acquisition is expensive. Retention is where the margin is. Use this season not just to sell, but to start something that lasts.

Operational readiness matters

Holiday momentum means little if your operations can’t support it. Delays, stock-outs, or poor service will erode trust at the worst time.

So, take a moment to ensure you’re prepared to handle the moment.

Start with inventory and fulfillment. Are your bestsellers stocked and easy to reorder? Do you have a plan for items selling out earlier than expected? Also, clearly communicate shipping deadlines and cutoffs. A missed delivery window in December doesn’t just lose a sale; it can damage the customer relationship before it even starts.

Next, look at staffing. Do you have enough help in-store and online to handle surges? Have you trained your team to deliver a great experience under pressure?

Prepare for gift-card redemptions, too. They often create a January bump that can catch you off guard if you’re not ready.

And track more than just sales. Revenue might be the headline metric, but it’s not the only one that matters. Set up your reporting to track new vs. returning customers, average order value, repeat purchase rates, and engagement with follow-up campaigns. These are the signals that tell you whether this year’s holiday effort is building momentum or just spiking and fading.

From seasonal spike to sustained growth

The holidays are a moment – but they’re also a multiplier. For a few short weeks, customers are more active, open to discovering new brands, and motivated to buy. That window won’t stay open for long, but what you do with it can echo into next year.

The businesses that win the season aren’t just the ones with the best discounts. They’re the ones that create experiences worth remembering and systems that keep customers coming back.

Now’s the time to pull those pieces into place. Whether it’s tightening your offer, fine-tuning your follow-up, or pressure-testing your operations – the sooner you act, the better positioned you’ll be to turn this year’s shoppers into next year’s growth.

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A financial guide for heirs navigating inherited assets

November 10, 2025 | by Atherton & Associates, LLP

Inheriting significant assets often comes at a time of grief and uncertainty. Beyond the emotional weight, the financial responsibilities can feel overwhelming, especially when the next steps aren’t clearly defined.

It’s not always as simple as receiving a check or taking ownership. Depending on the type of asset and how it was held, you could be facing complex tax rules, legal requirements, and time-sensitive decisions that directly affect your financial outcome.

While much of the guidance out there focuses on how to prepare your estate for others, very little is written for those who actually inherit it. Whether it’s real estate, investment accounts, or personal property, the way assets transfer, and how you respond, can have lasting consequences.

This guide will walk through several common asset types and what you should know as an heir.

Initial considerations: legal and financial realities are deeply connected

While this article is not legal advice, and the legal administration of an estate is beyond its scope, we do reference legal terms that affect how heirs receive assets and what the financial outcomes may be. Estate law and financial planning are inherently connected – and understanding that connection is key.

Inheritance is rarely as simple as being “handed” something. Every transfer of wealth involves a legal structure, be it a Will, Trust, or state intestacy laws, that shapes what heirs receive, when, and under what conditions.

The way assets are titled also matters. Some may transfer automatically, such as joint accounts or assets with a transfer-on-death (TOD) designation, while others require formal administration. These distinctions impact access, taxes, and timelines.

A note on taxes: it’s not just about the estate tax

Many heirs are told not to worry about taxes because the estate falls below the federal estate tax exemption. In practice, however, most of the tax consequences of inheritance happen elsewhere. Retirement accounts like IRAs often generate ordinary income when withdrawn. Real estate and investment assets can trigger capital gains if sold after appreciation. Medicaid estate recovery can reduce or reclaim inherited value, depending on how care was funded. And several states impose estate or inheritance taxes with much lower thresholds than the federal level.

The bottom line is that inheritance is not a passive event. It’s a series of legal, tax, and financial decisions that require coordination.

Inheriting real estate

Real estate can be one of the most valuable and financially involved assets an heir receives.

The way a property is titled determines how it transfers. Jointly held assets or those in a Trust may avoid probate, while solely owned property typically requires court administration. If real estate exists in multiple states, additional legal processes may apply, potentially complicating timelines and costs.

Financial responsibilities often begin immediately. Even without a mortgage, heirs may need to cover property taxes, insurance, maintenance, and utilities. In some states, inheritance may trigger a property tax reassessment, increasing the cost of ownership. If you’re also the executor, these expenses may need to be paid from estate funds before the estate is settled and the real estate is re-titled. Failing to do so can jeopardize property value or your fiduciary role.

From a tax standpoint, inherited real estate generally receives a step-up in basis to its fair market value at the date of death. That means if sold soon after inheritance, capital gains taxes may be minimal. But if the property is held and appreciates further, any future gain will be measured from the stepped-up value. A qualified appraisal or documentation at the time of inheritance is key to supporting that basis.

If the property is inherited jointly (often among siblings), disagreements over whether to sell, hold, or rent are common. When a consensus isn’t reached, partition actions (court-ordered sales) can force liquidation, often at less-than-optimal terms.

Bank accounts and personal belongings

Bank accounts and personal property may appear simple, but can involve different transfer rules depending on how they’re owned.

Accounts with a payable-on-death (POD) or transfer-on-death (TOD) designation generally bypass probate and go directly to the named beneficiary. Joint accounts usually pass to the surviving co-owner, though state laws (especially in community property states) can influence how these transfers are treated.

Accounts held solely in the decedent’s name without a designated beneficiary typically require probate. These funds are often inaccessible until the court appoints an executor and authorizes distributions. In the meantime, banks may freeze the account, even for close family members.

While less complex than real estate or investment assets, these accounts still benefit from early attention, especially when cash flow or liquidity is a concern.

Personal property

Personal belongings like vehicles, collectibles, artwork, and furniture often carry both emotional and financial weight. These items can become flashpoints among heirs if expectations aren’t clearly communicated.

Some assets may require appraisal, especially if the estate is subject to federal or state estate taxes. But even in modest estates, documenting value can prevent conflict. For example, if a Will directs equal shares among heirs, disputes may arise if one receives a high-value item like a classic car without a valuation to support its worth.

Most everyday items have no tax consequence. However, higher-value assets sold later may trigger capital gains, though they generally receive a step-up in basis to fair market value at the date of death.

The executor is typically responsible for inventorying, securing, and distributing personal property. If you’re both executor and heir, it’s important to manage potential conflicts of interest and document your decisions carefully. Without careful attention, disputes can arise that often undermine the overall fairness of the estate settlement.

Investment and retirement accounts

Non-retirement investment accounts

Brokerage accounts (holding stocks, bonds, or mutual funds) generally receive a step-up in cost basis at death. This means gains are reset to the fair market value on the date of death, often allowing heirs to sell assets shortly after inheriting with little or no capital gains tax.

However, once the assets are retitled to a new account in the heir’s name, any future appreciation will be taxable when sold.

Retirement accounts

The tax treatment for retirement accounts is very different. Traditional IRAs and 401(k)s do not receive a step-up in basis, and distributions are generally taxed as ordinary income. For many heirs, this turns a large inherited account into a potential tax trap if not managed carefully.

Under the SECURE Act, most non-spouse beneficiaries must fully withdraw inherited IRA funds within 10 years. While annual distributions aren’t required, lump-sum withdrawals can trigger higher tax brackets (something worth modeling out with your CPA).

Spousal beneficiaries have more options: they can roll the account into their own IRA or treat it as an inherited IRA and follow a different distribution schedule, depending on age and income needs.

Regardless of beneficiary type, inherited IRAs must be retitled, and this isn’t automatic. The process typically involves submitting a death certificate and other estate documentation to the custodian. Improper titling or delays can limit distribution options or trigger unintended tax consequences.

Employer-sponsored plans, such as 401(k)s, follow similar tax rules but may have additional administrative requirements. Some plans restrict rollover options or mandate lump-sum distributions. Early coordination with the plan administrator and your advisor is key.

Inheritance demands intention

Every type of inherited asset comes with its own set of rules, risks, and decisions. Often, the most costly mistakes aren’t due to negligence; they happen because heirs don’t know what questions to ask or when to act.

There’s no one-size-fits-all approach. What makes sense for one heir may be the wrong move for another. That’s why early coordination with a CPA, estate attorney, and financial advisor is so important. These professionals can help you evaluate not just what you’ve inherited, but how it fits into your broader financial picture.

If you’ve recently inherited assets (or expect to), don’t wait to start the conversation. The goal isn’t just to protect what you’ve received. It’s to use it well, with the same care and intention that likely went into building it in the first place.

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The Power of Inventory Optimization: Turning Stock into Strategic Advantage

November 03, 2025 | by Atherton & Associates, LLP

The Benefits and Strategies of Inventory Optimization

Inventory optimization is the process of maintaining the right products, in the right quantities, at the right time. It blends data analysis, forecasting, and strategic decision-making to minimize costs while ensuring customer demand is met consistently.

For many businesses, inventory is both an asset and a liability. Stock too much, and you tie up cash in products that may sit idle on the shelves. Stock too little, and you risk disappointing customers, losing sales, and damaging your reputation. Striking the right balance is where inventory optimization comes in—a strategy that goes far beyond basic inventory tracking to unlock financial and competitive advantages.

Below are some of the benefits of inventory optimization.

Reduced Costs

  • Lower carrying costs: Excess inventory increases storage, insurance, and depreciation costs. Optimizing levels reduces these expenses.
  • Fewer write-offs: Overstocking leads to obsolete or expired items. Smarter inventory planning minimizes waste.
  • Streamlined operations: When stock levels are well managed, employees spend less time searching, counting, or moving products.

Improved Cash Flow – Inventory ties up cash that could otherwise be used for growth or other expenses. By only keeping the stock you need, you:

  • Free up working capital for marketing, technology investments, or debt reduction.
  • Improve liquidity, making your business more resilient to unexpected challenges.
  • Avoid financing costs that come with borrowing to cover excess inventory.

Enhanced Customer Satisfaction

  • Higher product availability: Customers find what they want, when they want it.
  • Fewer stockouts: Prevents missed sales opportunities and customer frustration.
  • Better service levels: Reliable inventory builds trust and encourages repeat business.

Strategies for Effective Inventory Optimization

  • Leverage Demand Forecasting
    • Use historical sales data, seasonal patterns, and market trends to anticipate demand. Forecasting helps you plan inventory levels more accurately.
  • Adopt Just-in-Time (JIT) Practices
    • Order products closer to when they’re needed, reducing storage costs and excess stock. JIT requires strong supplier relationships and reliable logistics.
  • Segment Your Inventory – Apply the ABC Analysis
    • A-items: High-value, low-quantity items—require tight control.
    • B-items: Moderate value and quantity—balance oversight and efficiency.
    • C-items: Low-value, high-quantity—focus on efficient handling.
  • Use Technology and Automation
    • Modern inventory management systems provide real-time visibility, automate reordering, and integrate with sales platforms. This reduces errors and improves responsiveness.
  • Review Regularly
    • Regular reviews ensure adjustments are made as customer behavior, costs, and supply chains evolve.

Final Thoughts

Inventory is a powerful lever for profitability, cash flow, and customer loyalty. By moving beyond basic tracking and embracing inventory optimization, businesses can reduce costs, unlock capital, and deliver a better customer experience.

In a competitive marketplace, optimized inventory isn’t just efficient — it’s strategic.

From the office of Michelle Ulm, CPA, Tax Manager

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Getting more from every dollar: pre-tax arbitrage for business owners

October 27, 2025 | by Atherton & Associates, LLP

High-income business owners face a unique challenge: their personal and business finances are deeply intertwined, and taxes often feel like the single largest expense both personally and for the business. While most people think of tax savings in terms of deductions, business owners have opportunities to spend pre-tax dollars by structuring expenses through their entities.

It’s important to note that some strategies are pure pre-tax opportunities, where dollars never touch taxable income. Others are technically deductions, but when routed through a business structure, they function much like pre-tax spending. The real difference isn’t just classification; it’s timing and intent. Owners who plan ahead can position their spending to capture the maximum tax benefit. Those who wait until year-end to see “what can be written off” are usually too late.

This is a concept referred to as pre-tax arbitrage, and it’s about intentionally structuring your spending to convert what would normally be after-tax personal expenses into pre-tax benefits. When done consistently, this doesn’t just reduce a tax bill in the current year; it reshapes the cost of recurring expenses and compounds savings over time.

Some of the most effective strategies fall squarely within business planning: electing to pay state taxes at the entity level, reimbursing healthcare through a corporation, funding education as a business benefit, or contributing to retirement plans where the dollars are deductible to the company and pre-tax to the participant. Each strategy stands on its own, but together they can create six-figure annual savings for high earners.

PTET: converting state taxes into business deductions

For years, one of the most frustrating limits for high earners has been the federal cap on state and local tax (SALT) deductions. Even business owners with significant state tax liabilities were limited to deducting just $10,000 at the individual level.

The One Big Beautiful Bill Act (OBBBA), enacted in July 2025, raised that cap to $40,000 through 2029. On the surface, that’s good news. But for many high-income business owners, $40,000 still falls well short of actual state tax obligations, and the cap begins phasing out once income passes $500,000. By 2030, the limit reverts back to $10,000.

That’s where the Pass-Through Entity Tax (PTET) election remains a powerful planning tool. PTET allows certain businesses, like partnerships and S corporations, to pay state income taxes at the entity level. Because the payment is made by the business, it’s treated as a fully deductible business expense on the federal return, bypassing the individual SALT cap entirely.

For a high-income partner in a state like California or New York, this election can mean deducting tens or even hundreds of thousands in state tax payments that would otherwise have been nondeductible. Even with the OBBBA’s temporary SALT relief, PTET elections can provide more consistent, higher-value savings, especially for owners whose income exceeds the new phaseout thresholds.

However, PTET election windows, owner eligibility, credit mechanics, and estimated payment timing differ by state. Modeling needs to happen before the election deadline and with full owner-by-owner analysis to avoid cash-flow surprises. The key takeaway is that planning ahead is necessary, but, in doing so, you may be able to shift how state taxes are paid to the tune of considerable savings.

Healthcare through the business

Healthcare is one of the most significant recurring expenses for families, which makes it an obvious target for pre-tax arbitrage. For business owners, entity type determines how much flexibility you have in covering these costs with pre-tax dollars.

  • Self-Employed/Partnerships: Health insurance premiums are generally deductible above the line. This helps, but out-of-pocket costs are still typically after-tax.

  • C Corporations: C corps offer the broadest planning opportunities. By establishing a Health Reimbursement Arrangement (HRA), the business can reimburse medical expenses for the owner, spouse, and dependents. What would otherwise be a personal cost becomes a deductible business expense.

  • S Corporations: Owners holding more than 2% of an S corp face limitations. They can deduct premiums, but cannot receive pre-tax benefits through cafeteria plans or HRAs in the same way as C corp owners. Still, premiums alone are a meaningful deduction.

  • Section 125 Cafeteria Plans: For businesses with employees, cafeteria plans allow staff to pay health, dental, vision, and dependent care expenses with pre-tax dollars. The business benefits, too, by reducing payroll taxes.

The point is not just that healthcare costs can be deducted, but that the right business structure determines how far you can push those dollars into the pre-tax category. A C-corp owner with a well-designed HRA could turn $20,000 in family medical expenses into a fully deductible cost of doing business. Yet, these benefits are not plug-and-play. You need the right plan documents, adoption dates, and may need nondiscrimination testing for certain types of benefits.

Education funding as a business benefit

Education is another area where business structures create unique opportunities. Under Section 127 of the Internal Revenue Code, employers can provide up to $5,250 per year in tax-free educational assistance per employee, and the business gets a deduction for the expense. The OBBBA expanded this benefit by making permanent the ability for employers to apply the same $5,250 toward student loan repayments.

A properly documented, nondiscriminatory Section 127 plan can provide up to the annual limit tax-free to employees and certain owners, provided no more than 5% of total benefits go to >5% owners (and their spouses/dependents).

Like the other pre-tax strategies we’ve discussed, a Section 127 plan requires a written program, eligibility terms, nondiscrimination testing, and coordination with other benefits. It must be established before benefits are provided because you can’t “re-label” wages after year-end.

Retirement plans as pre-tax engines

Retirement plans are often discussed as personal savings vehicles, but for business owners, they’re also a way to convert compensation into deductible business spending.

  • Defined Contribution Plans: Traditional 401(k)s and profit-sharing plans allow owners to defer income, lowering both personal taxable income and the company’s taxable profit.

  • Cash Balance and Defined Benefit Plans: For high-income owners, these advanced plans allow six-figure contributions that are deductible to the business and pre-tax to the participant. They are especially powerful for professional practices or closely held businesses with predictable cash flow.

This creates immediate arbitrage: saving on taxes today, then withdrawing funds years later, often at much lower effective rates. Retirement contributions also integrate with other strategies like Roth conversions in low-income years, or charitable planning through Qualified Charitable Distributions (QCDs).

Putting it all together

Individually, each of these strategies delivers measurable savings. Together, they can transform how a business owner manages both taxes and wealth.

For illustration only, consider a professional services firm organized as an S corporation reporting $1.2 million in annual income. The owners elect PTET, shifting $80,000 of state income tax from nondeductible to deductible at the business level. A defined benefit plan, designed by an actuary, enables approximately $150,000 in owner contributions, deductible to the business and pre-tax for the participants.

In total, these deductions and pre-tax spending reach about $230,000. The actual federal tax reduction equals the marginal rates those dollars span on your return, plus any state-level effects.

This is, of course, a simplified scenario. Every business has unique variables that determine what’s possible. And, many strategies require thorough documentation, compliance, and testing. But the principle holds true: layering pre-tax strategies through the business can reduce taxable income by tens or even hundreds of thousands annually, creating efficiency today and compounding benefits over time.

Making every dollar work harder

These strategies aren’t about cutting back. They’re about structuring your business and personal finances so every dollar works harder. For business owners, that’s where the real advantage lies.

The key is timing. Pre-tax arbitrage doesn’t happen at year-end when the return is filed. It requires proactive design, implemented throughout the year, often in collaboration with your advisor.

If you’re wondering how these opportunities apply to your situation, we invite you to connect with our office. Together, we can identify where your business structure can be leveraged to capture efficiencies, reduce unnecessary tax exposure, and position your wealth for maximum long-term impact.

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Final regulations released on increased catch-up contributions under SECURE 2.0

October 20, 2025 | by Atherton & Associates, LLP

The SECURE 2.0 Act made significant changes to retirement plan rules, including new requirements for catch-up contributions. While the law was passed several years ago, plan sponsors have been waiting for final guidance on how to apply these provisions. After reviewing public feedback on the proposed regulations, the IRS has now issued final regulations clarifying two key changes:

  • Higher-income participants must make catch-up contributions as Roth, and
  • Participants aged 60-63 will soon be eligible for higher catch-up limits.

This article breaks down what changed and what plan sponsors need to do to prepare.

What SECURE 2.0 changed – and why clarification was needed

SECURE 2.0 introduced two major changes to catch-up contributions. First, it requires higher-income participants to make their catch-up contributions on a Roth (after-tax) basis. It also allows individuals aged 60 to 63 to make enhanced catch-up contributions above the standard age 50+ catch-up limit.

These provisions raised several questions for employers and administrators. Should plans track whether a participant’s income crosses the threshold and automatically apply Roth treatment? If a participant works for multiple employers, must the plan consider income from all sources? What happens if the participant fails to elect Roth treatment? And how should systems implement the new age-based limits?

The final regulations address these questions and provide a clearer roadmap for compliance.

Required Roth contributions for high earners

Participants who earned more than $145,000 in FICA wages from the employer (or related employers) in the prior calendar year must make all catch-up contributions on a Roth basis. This threshold is indexed annually.

Plan must aggregate FICA wages paid by all related employers under common control or part of an affiliated service group (as defined by IRC sections 414(b), (c), or (m)). If a participant worked for multiple entities within a corporate group, their wages must be combined to determine whether the threshold is met.

If a high earner fails to elect Roth treatment, the plan may apply a “deemed Roth” rule, allowing those contributions to be treated as Roth by default. This helps avoid compliance issues caused by participant inaction.

If catch-up contributions are incorrectly treated as pre-tax when they should have been Roth, the plan can fix it using the IRS’s existing correction programs without disqualifying the plan.

Increased catch-up limits for ages 60-63

Beginning in 2025, the SECURE 2.0 Act allows participants aged 60 through 63 to make larger catch-up contributions than those permitted at age 50 and above. Specifically, participants in this age group can contribute the greater of $10,000 or 150% of the regular catch-up limit for the year. This enhanced limit applies only in the calendar year when the participant is age 60, 61, 62, or 63. Once a participant turns 64, the standard age-based catch-up limit applies again.

Plan sponsors will need to ensure that their systems can correctly identify eligible participants based on age and apply the higher limit only during the applicable years. The rules also allow plans to restrict the use of these increased limits to Roth contributions if desired, as long as the plan document is written accordingly.

Timing

The increased catch-up limit for participants aged 60 to 63 becomes effective in 2025.

The Roth requirement for high earners takes effect for taxable years beginning after December 31, 2026, with full compliance required in 2027. In the meantime, the IRS has extended administrative relief: plans that make a reasonable, good-faith effort to follow the rules will not be penalized during the transition period.

Governmental and collectively bargained plans have more time to comply with the Roth requirement. However, early adoption is permitted, and the IRS has made clear that transition relief will end after 2026.

Preparing for compliance

To prepare, plan sponsors should review their payroll and recordkeeping systems to ensure they can track FICA wages across related employers and apply the Roth requirement accurately. Systems must also be able to identify participants aged 60 to 63 and apply the correct catch-up limits.

Clear communication with participants will also be critical. Employees nearing age 60 should be aware of the opportunity to contribute more. High earners should understand why their catch-up contributions must be Roth. Targeted emails, FAQs, and examples can make these rules more accessible without overwhelming employees with technical language.

Finally, sponsors should document their compliance processes, particularly during the transition period. Written procedures and clear internal policies will help demonstrate good-faith compliance if the plan is audited.

Looking ahead

Although full implementation may seem far off, the timeline is already underway. By taking proactive steps now, employers can ensure their plans not only meet the new standards but also serve the long-term financial interests of their workforce.

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Choosing the Right Accounting Software for Your Business

September 24, 2025 | by Atherton & Associates, LLP

Accounting Software: Key Factors to Consider

Selecting the right accounting software is a crucial decision that can significantly impact a business’s financial management, operational efficiency, and long-term growth. The ideal solution goes beyond merely recording transactions; it empowers leaders to manage cash flow effectively, track performance accurately, and make smarter, data-driven decisions. With a wide array of options available, it is essential to carefully evaluate the features and capabilities that best align with your company’s unique needs and priorities.

Here are the key factors to consider:

Features: What the Software Can Do

When selecting accounting software, it is important to consider the specific features that align with your business needs. The right solution should offer the necessary features to streamline your financial processes efficiently and support your business’s unique operational requirements.

  1. Basic functions: Invoicing, expense tracking, bank reconciliation, and financial reporting.
  2. Advanced features: Inventory management, payroll, tax compliance, multi-currency support, or integration with e-commerce platforms.
  3. Customization: The ability to tailor reports or dashboards to your business needs.

Usability: Ease of Use Matters

Ease of use is a critical but often overlooked factor when selecting accounting software. Accounting software should simplify your life. Consider:

  1. User interface: Is it intuitive and easy to navigate?
  2. Learning curve: Can non-accounting staff use it with minimal training?
  3. Support and training: Does the provider offer tutorials, customer support, or a knowledge base?

Scalability: Growing With Your Business

Your business today won’t be the same tomorrow, so it’s important to choose accounting software that can grow with you.

  1. Capacity: Can it handle more transactions, users, or data as your business expands?
  2. Add-ons: Does it offer integrations with other tools (CRM, inventory, HR systems) as needs evolve?
  3. Upgrade paths: Are there higher-tier plans available when you outgrow your current package?

Security: Protecting Your Financial Data

Protecting your accounting data is paramount. In many cases, cloud-based providers deliver stronger security measures than small businesses could implement on their own, ensuring your financial data remains safe and secure.

  1. Data encryption: Ensure the software uses strong encryption both in transit and at rest.
  2. Access controls: Can you restrict user permissions to safeguard sensitive information?
  3. Backups: Are data backups automatic and frequent?
  4. Compliance: Does the provider comply with data protection regulations relevant to your industry?

Cost: Balancing Value and Budget

Pricing for accounting software can vary widely, so it’s important to evaluate plans carefully. While affordability is important, weigh cost against features and long-term scalability to find the best balance.

  1. Subscription vs. one-time purchase: Many modern platforms use monthly or annual subscription models.
  2. Hidden costs: Watch for extra fees for additional users, advanced features, or support.
  3. Value for money: The cheapest option may lack critical functionality, while the most expensive may offer more than you need.

Final Thoughts

The best accounting software is one that aligns closely with your business’s size, goals, and growth trajectory. By carefully evaluating key factors such as features, usability, scalability, security, and cost, you can select a solution that not only fits your business today but also supports your growth tomorrow.

Ultimately, the right software serves not just as a financial tool but as a strategic partner that empowers smarter decision-making and supports sustainable growth.

Find the right accounting software for your business

Written by Bhavshriya Saini, Tax Associate

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